Important Information and who we are
The Data Controller is 3Phase Recruitment Ltd, based at Suite 81, The Enterprise Centre, Cranborne Road, Potters Bar, Hertfordshire, EN6 3DQ. 3Phase Recruitment Ltd respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website, regardless of where you visit it from. It will tell you about your privacy rights and how the law protects you.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates.
What Personal data do we collect about you?
Candidates – We collect and use only the information necessary to be able to find the best and most suitable available opportunities and any further information required to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, previous employment history and references, and financial information.
Clients – We collect and use only the information necessary to provide you, or people in your organisation with services such as find in the best available candidates for your opportunities.
How is your personal data collected?
We use different methods to collect data from and about you through:
We will only use your personal data when the law allows us to.
Candidates – We use your personal data to match your skills and experience with a potential employer. We collect basic information such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you ate the interview stage and onwards in that manner. We may also use your personal data to send you information that you may find interesting such as other job suggestions.
Clients – We use your personal data to ensure that we can contact you and for contractual obligations.
How long do we keep your personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purpose of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our clients and candidates for six years after they cease being a client or candidate for tax and contractual purposes.
Your legal rights
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The Data Controller is 3Phase Recruitment Ltd, based at Suite 81, The Enterprise Centre, Cranborne Road, Potters Bar, Hertfordshire, EN6 3DQ. 3Phase Recruitment Ltd respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website, regardless of where you visit it from. It will tell you about your privacy rights and how the law protects you.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates.
What Personal data do we collect about you?
Candidates – We collect and use only the information necessary to be able to find the best and most suitable available opportunities and any further information required to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, previous employment history and references, and financial information.
Clients – We collect and use only the information necessary to provide you, or people in your organisation with services such as find in the best available candidates for your opportunities.
How is your personal data collected?
We use different methods to collect data from and about you through:
- Direct interactions. This is the information you provide to us while searching for a new opportunity and/or during the different recruitment stages.
- Via publicly available sources such as LinkedIn, Job boards, identity and contact data from other recruitment agencies with who you have registered with.
- By reference or word of mouth. You may be recommended by a friend, a former employer, a former colleague or even a present employer.
We will only use your personal data when the law allows us to.
Candidates – We use your personal data to match your skills and experience with a potential employer. We collect basic information such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you ate the interview stage and onwards in that manner. We may also use your personal data to send you information that you may find interesting such as other job suggestions.
Clients – We use your personal data to ensure that we can contact you and for contractual obligations.
How long do we keep your personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purpose of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our clients and candidates for six years after they cease being a client or candidate for tax and contractual purposes.
Your legal rights
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
- You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.
- You have the right to obtain access to your information and certain other information (similar to that provided in this Privacy Policy). This is also so that you’re aware and can check that we’re using your information in accordance with data protection law.
- You are entitled to have your information corrected if it’s inaccurate or incomplete.
- You have the right to erasure. This is also known as the ”right to be forgotten” and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are no exceptions.
- You have the right to block or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be blocked to make sure the restriction is respected in future.